Home » Seller Process
THE PROCESS
The Exclusive Auctions (EXA) Process is designed to bring Buyers and Sellers together on our Secure Online Marketplace Platform, providing Sellers the opportunity to maximize the value received for their Listing. Through the EXA Platform, Sellers are able to complete the entire transaction from A to Z all in one place. Starting with initial Listing and culminating in the purchase funds deposited into your account, EXA makes the entire process easy, secure and seamless. EXA is your Concierge to maximizing your return on the sale of your Listing.
SELLER PROCESS
Create Membership Account and Log In
- There is no charge to create a Membership Account and Log In
- A User Number (Paddle Number) will automatically be assigned
- The User Number will be displayed in the User Account Section, in your posted History Emails and normally on all Platform Communications
- It is used in place of your Name / User Name on public postings to protect your privacy
- Two-Factor Authentication (2FA) is offered as an option, providing additional security measures to protect Bidder and Seller Accounts
- Two-Factor Authentication (2FA) is a security system that requires Two separate, distinct forms of identification in order to access your account
- The first Factor is your password and the second is an email and/or text with a code sent to you to enter as confirmation
- Add a Payment Method (Must be created with a valid credit card with sufficient available credit for any potential charges as detailed herein)
- EXA contracts with STRIPE for secure payment processing
- EXA Does Not retain payment data internally
- EXA is committed to protecting your information, please see our Privacy Policy for details
- Please see our Terms & Conditions, Buyer Agreement and Seller Agreement for details on use of the EXA Platform
There is no charge to Create A Listing and submit for review. You will only be charged if your Listing is accepted and you choose a Listing Program with associated fees. Initial Listing information should be detailed enough to provide an overview of the Listing. Fill out Create A Listing submission form (* required fields)
Select Listing Category *
- Auto
- Race Cars
- Race Karts
- RV’s
- Street Cars
- SUVs
- Trailers
- Trucks
- Motorcycle
- Cruisers
- Dirt Bikes
- Race Bikes
- Sport Bikes
- Other
- Apparel
- Bicycles
- Engines
- Memorabilia
- Miscellaneous
- Parts
- Shoes
- Watches
- Year *
- Manufacturer *
- Model *
- Exterior Color *
- Interior Color * (Enter N/A if Not Applicable)
- VIN # or Serial # * (Enter N/A if Not Applicable)
- Mileage or Hours * (Enter N/A if Not Applicable)
- Listing Condition *
- Used
- New
- Listing Condition Rating * (Seller to provide an honest assessment of Listing condition with supporting documentation, photos/video and/or PPI Report evidence)
- A = Excellent (Listing is Concours Quality or Brand New/Never Used, has no major visual, structural or mechanical flaws and operates as new i.e. “Best of the Best / Garage Queen / Hanger Queen” Only a small number of Listings will qualify as an A rating)
- B = Great (Listing has only a few minor flaws, is in great condition, is fully operational, has been very well maintained & cared for i.e. “New Owner Ready” )
- C = Good (Listing has a number of identifiable flaws, is fully operational, has received normal maintenance & care i.e. “Daily User”)
- D = Fair (Listing has significant flaws, wear & tear, may have operational issues, may need maintenance & repairs, etc. i.e. “Project”)
- F = Poor (Listing is incomplete, non-operational and/or severely compromised i.e. “Parts / Donor”)
- Listing Overview, Description & Specifications * (Overview of the Listing with Descriptive Overview & Specifications, Original Options, etc. of the Listing, Please be as detailed & transparent as possible)
- (EXA Staff can help in completing this section)
- Modifications (Modifications from original, tuner-mods, resto-mods, etc.)
- Yes (Provide details, Please be as detailed & transparent as possible)
- None
- History * (Include to the best of your knowledge: ownership history, racing history if any, crash and/or damage history, provenance, other pertinent history facts, etc. Please be as detailed & transparent as possible)
- (If not applicable enter N/A)
- Current Issues * (Including to the best of your knowledge: current affecting issues, flaws, etc. Please be as detailed & transparent as possible, if none, state so)
- Seller Notes (Include any important and/or special information regarding the Listing and/or sale of the Listing such as: any spares, parts and/or equipment that come with the Listing, any liens, loans, leases, financing or other encumbrances on the Listing, etc. Please be as detailed & transparent as possible)
- (If not applicable enter N/A)
- Add Feature Photo *
- Please provide a high quality, detailed photo showing the Listing in the best manner possible, this photo will be used as the “Feature Photo” for the Listing (Platform allows up to 15 MB size per photo)
- Add Listing Photos (The Listing Plan selected will determine the number of Listing Photos allowed by the Platform for your Listing)
- Please provide high quality, detailed photos showing exterior, interior and other Listing details as appropriate (Platform allows up to 15 MB size per photo)
- Photo Guide
- Available Photo Pro Packages
- Add Listing Videos (The Listing Plan selected will determine the number of Listing Videos allowed by the Platform for your Listing)
- Videos will be embedded via YouTube Video Link
Now it’s time to complete the Listing and select your Listing Plan and options. EXA staff will work with you to complete the Listing to your satisfaction and guide you in preparing your Listing for the best presentation on the Platform. (* required fields)
- Listing Title/Ownership Status *
- Clean Title in my possession
- Clean Title in lien holder’s possession
- Branded Title (Provide Branded Reason i.e. Water Damage, Theft, etc.)
- N/A (Ex: Race Cars, Non-Vehicle Listings, etc.)
- Proof of Ownership/Right to Sell
- If EXA accepts Listing, Seller must provide to EXA:
- Proof of Ownership or Right to List and Sell the Listing e.g. copy of: title, registration, certificate of ownership, logbook, consignment agreement or other such documentation that substantiates Seller’s right to List and Sell the Listing
- Seller Type *
- Private Party
- Dealer
- Trade Interest *
- Yes (Please specify specific Trades you may be interested in)
- No
- Maybe
- Pre-Purchase Inspection (PPI) Reports * (If Available for the Listing)
- PPI Reports provide Confidence, Transparency and Reassurance to potential Buyers
- Seller has three options: (Buyer To Provide is the default entry)
- Buyer To Provide (If Buyer desires PPI, Buyer will obtain PPI within Seven (7) days or other agreed upon time-frame, as agreed between Buyer and Seller, of notification to Buyer of Winning Bidder status)
- Seller To Provide (Seller will obtain PPI within Seven (7) days or other agreed upon time-frame, as agreed between Buyer and Seller, of notification to Seller of Winning Bidder status)
- Seller Attached (Seller attaches current Seller obtained PPI)
- Buyer may request and Seller may agree to, an In-Person Inspection of the Listing by Buyer and/or Buyer’s Agent prior to consummation of the sale
- If Seller has a current PPI Report, it may uploaded with the Listing
- If Seller does not possess a current PPI Report, EXA may be able to help Seller obtain a PPI Report through our Partner Network
- PPI Reports are not required but are highly recommended to enhance the likelihood of a successful sales outcome
- Utilize Escrow Services
- Decide at Time of Sale (default entry)
- Yes
- No
- Where is Listing Currently Located * (Specify where Listing is currently located or stored, this will be used help to help compute transportation costs)
- Country
- Zip Code (Enter zip code and platform will look up state and city)
- State
- City
- Address
- Is Listing Published Elsewhere *
- Yes (Where?)
- No
Select Listing Plan *
- Gold Listing Plan
- $0 Seller Listing Fees
- $0 Seller Sales Success Fee (With Buyers Premium Selected (Default Setting) – Receive 100% of Final Sale Amount)
- Ninety (90) Day Listing Period
- Listing Feature Photo with initial Listing Submittal (uploaded by Seller on initial Listing creation)
- One Hundred (100) Total Photo Uploads – Seller may upload photos at any time during the Listing period via their Seller Dashboard
- Five (5) Video Uploads (Videos will be embedded via YouTube Video Link)
- Platinum Listing Plan
- $99 Seller Listing Fee
- $0 Seller Sales Success Fee (With Buyers Premium Selected (Default Setting) – Receive 100% of Final Sale Amount)
- One Hundred Eighty (180) Day Listing Period
- Listing Feature Photo with initial Listing Submittal (uploaded by Seller on initial Listing creation)
- Two Hundred Fifty (250) Total Photo Uploads – Seller may upload photos at any time during the Listing period via their Seller Dashboard
- Fifteen (15) Video Uploads (Videos will be embedded via YouTube Video Link)
- Black Label Consignment Program
- This is a Full Service Concierge Program for Special Listings that are valued at $100,000 or greater
- The Black Label Consignment Program includes all aspects of the Gold and Platinum Listing Plans
- Additionally, the Black Label Consignment Program handles all aspects of the selling process
- Please contact [email protected] for more information regarding this Listing Program
- See Auction Process & Pricing Page for full description of All Listing Plans
Select Marketplace Option *
- Option 1) Auctions
- Reserve Auction (Listing will only sell if Highest Bid amount meets or exceeds set Reserve Price)
- No-Reserve Auction (Listing will sell to highest Bidder regardless of Bid amount)
- Option 2) Classifieds (Listing will sell to the first Bidder that pays the Buy Now Price or Seller may accept Bidder’s Make Offer Price)
- Option 3) Hybrid (Auctions + Classifieds) (Listing will sell if Highest Bid amount meets or exceeds set Reserve Price or to the first Bidder that pays the Buy Now Price or Seller may accept Bidder’s Make Offer Price)
- See Process & Pricing Page for full description of these Auction Type Options
Select Timeline Option *
Seller chooses Auction Timeline Options (3 Day | 7 Day | Custom Auction Options)
- 3 Day Auction Option (Default Setting)
- Auctions Start every Tuesday at 00:00 UTC
- Auctions End Three (3) Days later on Thursday at 23:59 UTC
- 7 Day Auction Option
- Auctions Start every Tuesday at 00:00 UTC
- Auctions End Seven (7) Days later on Monday at 23:59 UTC
- Custom Auction Option
- Seller suggests Auction Start and Auction End Date and Time (EXA reserves the right to adjust the the Seller suggested Auction Start and Auction End Date and Time as necessary)
- Custom Auctions run only One (1) time with No Auction Re-Runs
- See Process & Pricing Page for full description of these Auction Timeline Options
- Run Frequency: In the event the Auction ends and the Reserve Price has not been met (or no bids were received in a Reserve or No-Reserve Auction) Listing may be Re-Run at Auction as follows: (Listing remains Live on the Platform during Non-Auction periods for the remaining Listing Period with Bidders able to Make Offers through the Make Offer Button)
- Weekly Auction – Run Frequency for the entire Listing Period (Default Setting for 3 Day Auction Option)
- Bi-Weekly Auction – Run Frequency for the entire Listing Period (Default Setting for 7 Day Auction Option)
- Once per Month Auction – Run Frequency for the entire Listing Period
- One & Done Auction – Auction runs One Time with no Auction Re-Runs (Listing remains Live on the Platform for the remaining Listing Period with Bidders able to Make Offers through the Make Offer Button)
- Option 1) Buyers Premium – Buyer pays the entire Sales Success Fee in the form of a Buyers Premium
- Seller Pays Nothing
- Default Setting for Gold and Platinum Listing Packages
- Seller may change at Seller discretion during Listing Creation Process
- Option 2) Split Fees – Buyer and Seller Split the Sales Success Fee
- Buyer pays 1/2 of Total Sales Success Fee in the form of a Buyers Premium
- Seller pays 1/2 of Total Sales Success Fee in the form of a Sellers Premium
- Option 3) Sellers Premium – Seller pays the entire Sales Success Fee in the form of a Sellers Premium
- Buyer Pays Nothing
- See Process & Pricing Page for full description of these Sales Success Fee Options
- EXA will review the Listing and reach out to Seller with any questions and/or need for additional information (EXA reserves the right to review, edit, modify or refuse any Listing submitted for consideration)
- Listing review process is normally completed within Seventy-Two (72) hours of initial Listing submission
- If Listing is Approved, you will be sent a confirmation email with a link to your Listing
Approved Listings normally go Live within Seventy-Two (72) Hours of Listing Approval
- For Reserve & No-Reserve Listings: Upon Approval, Listing is scheduled for Auction and goes into Upcoming Period
- Make Offer is active during Upcoming Period (Bidders may Make Offer to Seller and Seller may accept such Offer at Seller discretion)
- Make Offer is inactive during Live Auction Period
- Bidders may Bid on the Listing through the Incremental Bid Box or Proxy Bid Box during Live Auction Period
- If Listing fails to sell during Live Auction Period, Listing will go back into Upcoming Period until the next scheduled Auction
- For Classifieds Listings: Upon Approval, Listing goes Live immediately
- Buy Now is active (Bidders may buy the Listing immediately at the Buy Now Price)
- Make Offer is active (Bidders may Make Offer to Seller lower than Buy Now Price and Seller may accept such Offer at Seller discretion)
- For Hybrid Listings: Upon Approval, Listing goes Live into Classifieds Period immediately and is scheduled for the next Auction
- Buy Now is active (Bidders may buy the Listing immediately at the Buy Now Price)
- Make Offer is active (Bidders may Make Offer to Seller lower than Buy Now Price and Seller may accept such Offer at Seller discretion)
- During Live Auction Period
- Buy Now is inactive
- Make Offer is inactive
- Bidders may Bid on the Listing through the Incremental Bid Box or Proxy Bid Box during Live Auction Period
- If Listing fails to sell during Live Auction Period, Listing will go back into Live Classifieds Period
- Seller may adjust the Listing (pricing, text, photos, videos, etc.) during the Listing Period through Seller Dashboard (restrictions apply)
Communication Management (All Communication between Bidders & Sellers is Managed & Monitored through the EXA Platform)
- Bidder may submit questions to Seller through the EXA Platform
- Seller has Seventy-Two (72) Hours to respond to Bidder questions
- Bidder may submit Offers to Seller for Listings in Classifieds through the EXA Platform
- Bidder may submit Offers to Seller for Listings in Make Offer status through the EXA Platform
- Seller has Seventy-Two (72) Hours to:
- Accept Bidder Offer
- Counter Bidder Offer
- Decline Bidder Offer
Facilitation Services are offered by EXA to help facilitate and complete a smooth Sale/Purchase transaction between Buyer and Seller
During the Live Auction Periods and through the Buy Now / Make Offer buttons:
- A Bid that meets or exceeds the Reserve Price set by the Seller or any Bid placed in a No-Reserve Auction, received during the Live Auction Period, will automatically win the Listing at Auction conclusion
- Bidder must follow through with purchase of the Listing from Seller
- Seller must follow through with sale and delivery of the Listing to the winning Bidder
- A Bid that meets or exceeds the Buy Now Price set by the Seller, placed through the Buy Now or Make Offer buttons, will automatically win the Listing immediately upon successfully placing said Offer through the Platform
- Bidder must follow through with purchase of the Listing from Seller
- Seller must follow through with sale and delivery of the Listing to the winning Bidder
- An Offer that is accepted by the Seller, placed through the Make Offer button, will automatically win the Listing upon Seller acceptance of said Offer
- Bidder must follow through with purchase of the Listing from Seller
- Seller must follow through with sale and delivery of the Listing to the winning Bidder
- Winning Bidder and Seller will be notified by email and/or text in order to complete the transaction and if Escrow Services are being utilized, to start the Escrow Process
- Any credit holds for the Sales Success Fee will be released at this time for Bidders who were Out-Bid on the Listing
- Buyers Premium (if Seller selected Buyers Premium or Split Fees for Sales Success Fee Option) will be charged to the credit card on file of Winning Bidder immediately at the close of the Auction or accepted Offer by Seller
- Sellers Premium (if Seller selected Sellers Premium or Split Fees for Sales Success Fee Option) will be charged to the credit card on file of Seller immediately at the close of the Auction or accepted Offer by Seller
- Sales Success Fee Structure, Calculations and Percentages are set by EXA prior to the Listing going Live on the Platform
- Applicable Sales Success Fee Option & Percentage for the Specific Listing is shown on the Listing Page of the Specific Listing
- Seller Chooses Sales Success Fee Option During Listing Creation
- Option 1) Buyers Premium – Buyer pays the entire Sales Success Fee in the form of a Buyers Premium
- Seller Pays Nothing
- Default Setting for Gold and Platinum Listing Packages
- Seller may change at Seller discretion during Listing Creation Process
- Option 2) Split Fees – Buyer and Seller Split the Sales Success Fee
- Buyer pays 1/2 of Total Sales Success Fee in the form of a Buyers Premium
- Seller pays 1/2 of Total Sales Success Fee in the form of a Sellers Premium
- Option 3) Sellers Premium – Seller pays the entire Sales Success Fee in the form of a Sellers Premium
- Buyer Pays Nothing
- See Process & Pricing Page for full description of these Sales Success Fee Options
- Option 1) Buyers Premium – Buyer pays the entire Sales Success Fee in the form of a Buyers Premium
- Buyers Premium Example:
- If a winning Bid is placed on the Listing, the entire Sales Success Fee will be charged to the Buyer’s credit card on file
- There will be no charge placed on Seller’s credit card on file
- A credit hold in the amount of the Sales Success Fee will be placed on Seller’s credit card on file to cover Seller’s responsibility in case of Seller’s failure to complete the transaction per the Terms & Conditions | Seller Agreement | Buyer Agreement of the Platform, including the “How It Works” Section, Process & FAQ Pages and “Facilitation Services” Pages contained within the Website Platform set forth herein
- Any credit holds will be released upon successful completion of the transaction
- Split Fees Example:
- If a winning Bid is placed on the Listing, half of the Total Sales Success Fee will be charged to the Buyer’s credit card on file and half of the Total Sales Success Fee will be charged to the Seller’s credit card on file
- A credit hold in the amount of half of the Total Sales Success Fee will be placed on Buyer’s credit card on file and a credit hold in the amount of half of the Total Sales Success Fee will be placed on Seller’s credit card on file to cover Buyer’s and/or Seller’s responsibility in case of Buyer’s and/or Seller’s failure to complete the transaction per the Terms & Conditions | Seller Agreement | Buyer Agreement of the Platform, including the “How It Works” Section, Process & FAQ Pages and “Facilitation Services” Pages contained within the Website Platform set forth herein
- Any credit holds will be released upon successful completion of the transaction
- Sellers Premium Example:
- If a winning Bid is placed on the Listing, the entire Sales Success Fee will be charged to the Seller’s credit card on file
- There will be no charge placed on Buyer’s credit card on file
- A credit hold in the amount of the Sales Success Fee will be placed on Buyer’s credit card on file to cover Buyer’s responsibility in case of Buyer’s failure to complete the transaction per the Terms & Conditions | Seller Agreement | Buyer Agreement of the Platform, including the “How It Works” Section, Process & FAQ Pages and “Facilitation Services” Pages contained within the Website Platform set forth herein
- Any credit holds will be released upon successful completion of the transaction
- There are NO REFUNDS of Buyers Premium (if any paid by Buyer) or Sellers Premium (if any paid by Seller)
- See “Terms & Conditions” tab on the Process & Pricing page in the “How It Works” section of the Website Platform for details regarding Exceptions
- In-Person Pre-Purchase Inspection
- Buyer may request and Seller may agree to, an In-Person Pre-Purchase Inspection by Buyer or Buyer’s Agent, of the Listing prior to consummation of the sale
- Buyer shall complete In-Person PPI within Seven (7) days or other agreed upon time-frame, as agreed between Buyer and Seller, of notification to Buyer of Winning Bidder status
- Winning Bidder is responsible to pay Seller directly or fund the Listing purchase (if Escrow Services are utilized) in full within Seven (7) Calendar Days (or other agreed upon time-frame, as agreed between Buyer, Seller and EXA) of notification of Winning Bidder status
- Seller is responsible to deliver Listing to Buyer upon receipt of Payment In Full within Seventy Two (72) hours (or other agreed upon time-frame, as agreed between Buyer, Seller and EXA) for the Listing
- If Escrow Services are utilized: (Protecting Buyer’s & Seller’s financial interests, with funds held in a Secure Escrow Account until all the i’s are dotted and t’s are crossed)
- Buyer and Seller will be notified to start the Escrow Process upon successful sale of the Listing
- Please see the Escrow Services tab of the Facilitation Services page for full details regarding Escrow Services
- Communication Management (All Communication between Bidders & Sellers is Monitored & Managed through the EXA Platform)
- Facilitation Services are offered by EXA to help facilitate and complete a smooth Sale/Purchase transaction between Buyer and Seller
